Operations Administrator-Maryville, TN

Job ID: 16110 

Alternate Locations:  

Newell Brands is a leading consumer products company with a portfolio of iconic brands like Graco®, Coleman®, Oster®, Rubbermaid®, Sharpie® and Yankee Candle® - and 24,000 talented teammates around the world. Our culture is built on values in action: Integrity, Teamwork, Passion for Winning, Ownership, and Leadership. We work together to win, grow, and make a real impact—supported by a high-performing, inclusive, and collaborative environment where you can be your best, every day. 

TITLE: Sr. Administrative Coordinator

REPORTS TO: Director of Operations

SUPERVISES: None

JOB CLASS: Nonexempt

GENERAL RESPONSIBILITY:

This position provides administrative support to the leadership staff by implementing administrative systems, procedures and policies while providing information-management support and monitoring administrative projects

JOB RESPONSIBILITIES:

· Welcome visitors by greeting and directing them in person or on the telephone; answer or refer

inquiries to appropriate personnel; coordinate lunches & refreshments

· Review & print daily schedule for Director

· Maintain safety and security by following procedures, monitoring visitor log, issuing visitor passes

and personal safety equipment

· Assist Plant Manager and Staff by reading, researching, and routing correspondence, drafting

letters and documents, collecting and analyzing information

· Prepare reports by collecting and analyzing information (Operations Daily Attendance)

· Daily Maintain complex calendars & conference rooms by planning and scheduling meetings

· Maintain the highest levels of confidentiality

· Prepare travel arrangements

· Develop and utilize filing and retrieval systems

· Assist with presentation material coordination

· Expense report reconciliation

· Special event coordination

· Prepare and update meeting minutes

· Provide historical reference by developing and utilizing filing and retrieval systems, recording and

distributing meeting minutes

· Update Leadership Staff Board (In/Out)

· PEAK Role: RSL Cascading Communication PAC Lead

· Forward Newell Anniversaries & Birthdays of Salaried Team

· Schedule w/Director & HR Quarterly Communication Meetings – Take Q & A from Com. Mtg.

· Maintain Korbyt TV Monitoring (Daily, Weekly, Monthly) w/updates

· Assist w/Janitorial Team (Duncan & Sons) – Review complaints & follow up

· Prepare weekly payroll deductions for Company Store

· Maintain spreadsheet for Finance for cross charges for various visits of other sites/corporate visits for food charges & expenses

· Maintain North America Fleet Management – Maintenance & scheduling two company vehicles – SEAL Safety Champion of Fleet Management Company Vehicles

· Assist salaried personnel w/expense reporting

JOB KNOWLEDGE, SKILLS AND ABILITIES:

· Teamwork and Collaboration

· Drive for Results

· Integrity and Trust

· Highly proficient in Microsoft Excel, PowerPoint, Word

· Excellent communication skills

· Must be able to work more than 40 hours in a week

· Consistently demonstrates prompt, regular and reliable attendance

MINIMUM QUALIFICATIONS:

· Must be able to walk, bend, kneel, stoop, climb, reach and grasp for varying periods of time during

work day

EDUCATION/EXPERIENCE:

· Associates or Bachelor’s degree in Business Administration or related discipline

· Minimum of 10 years’ experience in similar role reporting to Plant Manager Level or above

Newell Brands (NASDAQ: NWL) is a leading global consumer goods company with a strong portfolio of well-known brands, including Rubbermaid, Sharpie, Graco, Coleman, Rubbermaid Commercial Products, Yankee Candle, Paper Mate, FoodSaver, Dymo, EXPO, Elmer’s, Oster, NUK, Spontex and Campingaz. We are focused on delighting consumers by lighting up everyday moments. Newell Brands and its subsidiaries are Equal Opportunity Employers and comply with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.