Supervisor, General Affairs

Job ID: 7944

Newell Brands is a leading $8.3B consumer products company with a portfolio of iconic brands such as Graco®, Coleman®, Oster®, Rubbermaid® and Sharpie®, and 25,000 talented employees around the world. Our high-performance culture, unparalleled curiosity about the world around us, and talented people fuel our success. Our culture is enabled through our core values which guide all we do and how we win as One Newell. They are Integrity, Teamwork, Passion for Winning, Ownership & Leadership.

Job Summary:

• As the General Affairs Supervisor, you will lead and take ownership of a wide range of general affairs operations for Japan office. This includes managing office facilities, promoting employee health, safety, and well-being, and proactively handling vendor negotiations, issue resolution, and improvement initiatives.
• This role requires not only hands-on execution of daily tasks, but also strategic oversight, problem solving skills, and the ability to manage stakeholders and respond to employee concerns effectively.
• The role will be responsible for creating and improving policies, processes, ensuring compliance with legal & company regulations in alignment with the business decision and employee experience.

Job Duties:

• Lead overall facility operations and ensure a safe, efficient, and comfortable working environment
• Lead office layout planning, maintenance of equipment and cleanliness
• Lead planning and implementation of disaster and fire prevention measures (e.g., evacuation drills, emergency supplies, fire safety inspections)
• Manage inventory and procurement of office supplies
• Supervise vendors for office equipment (e.g., vending machines, copiers), including reviewing contracts and proposing enhancements
• Serve as primary liaison with building management company for contracts, inspections, troubleshooting, and improvement proposals
• Lead the collaboration with the external general affairs vendor (BPO)
• Conduct regular performance reviews and meetings with vendors, partnering with procurement
• Drive service quality improvements and renegotiations with the external general affairs vendor
• Evaluate outsourcing scopes and assess potential for re-delegation
• Responsible for set-up of new partners/initiatives upon business needs
• Act as a single point of contact for general operational topics and inquiries from employees.
• Review and approve employee requests submitted via internal systems (e.g., facility use, company car etc.), ensuring compliance with company policies.
• Communicate process changes clearly and proactively to employees.
• Oversee the day-to-day general affairs operations and ensure timely and appropriate resolution of employee needs, maintaining a high standard of service
• Demonstrate ownership and accountability in managing general affairs processes
• Lead the company’s safety and health activities including audit and its local
• committee
• Responsible for development, updating, and internal communication of BCP
• Establishing and conducting emergency response drills
• Lead local general affairs team and the external general affairs vendor (BPO)
• Responsible for local general affairs team development & work improvement, increase team productivity, supervision of the local general affairs assistant
• Take responsibility for managing company leasehold property and leased car.
• Oversee external property management vendors and ensure service quality
• Address user inquiries and update internal rules as necessary
• Formulate kinds of office administration policy and execute the policy for office
• Centralize procurement process & standard procedures of local general affairs requirements
• Cost management and analysis, including assistance with budget preparation
• Coordinate various global non-life insurance contracts as the local point of Contact

Job Requirements:

• Bachelor's Degree
• 5+ years of experience in general affairs with increasing responsibility
• Experience in vendor and outsourced team management, including contract negotiation and issue resolution
• Experience in facility management
• Responsibility in BCP planning and execution
• Experience in supervisory roles

The annual base pay range for this position is from JPY 4.5M to 6M. Salary will be based on prior experience related to the skills required for this position.

Newell Brands (NASDAQ: NWL) is a leading global consumer goods company with a strong portfolio of well-known brands, including Rubbermaid, Sharpie, Graco, Coleman, Rubbermaid Commercial Products, Yankee Candle, Paper Mate, FoodSaver, Dymo, EXPO, Elmer’s, Oster, NUK, Spontex and Campingaz. We are focused on delighting consumers by lighting up everyday moments.