Distribution Clerk

Position Description

Position Title:                          Distribution Clerk   

Division/Location/Product:   Winchester, VA. D&T

Job Code:                                 DISGENO124

Reports To:                              Distribution Supervisor  

Department Name/Number: D&T / 1665204800

Manager Approval:                Distribution Manager

Next Level Approval:              Sr. Manager D&T

Updated:                                  June 6, 2025

Shift: Monday- Friday

Provide daily support to distribution to drive production performance in areas of safety, quality, cost, productivity and service objectives.

Responsibilities:

• Process outbound loads through SAP. Cut lanes, cancel pick tickets, delete shipments.
• Verify in PKMS and EBOL   that loads are complete and ready to ship.
• Work with warehouse lead to ensure Idock (process errors) and fixed in a timely manner.
• Process PGI loads for invoicing and works with inventory control to clean any post shipping errors.
• Manages the driver traffic through communication with them and dispatch.
• Find assigned loads. Might use google translate as an assistant.
• Ask customer drivers to sign loads out of EBOL and shipment is made
• Work with console to coordinate live load appointments and arrival as well as door placement
• Manages finished loads through filing systems
• Keeps track of Grainger, export, Uline through N drive
• Works with transportation manager to ensure all loads are picked up by date
• Contact carriers by email, fax or phone to ensure notification
• Requests add ons for exports less than cube containers
• Research load investigations, missing BOLS, lost freight, packing lists, work with load builders for trouble tray and swing loads
• Re-sends correct Essedant cross dock BOLS to each destination
• Assists visitors and deliveries as needed
• Route phone calls and aids security gate questions as needed
• Responsible for all night shift paperwork on weekends and Monday (day shift only)
• Cover opposite traffic clerk for vacation and cover CPU
• Must work overtime on the last day of the month, if last day of the month is a Sunday then overtime is required on Saturday and Sunday
• Update Mega waves to ensure all load come through

Qualifications:

• High school diploma or GED required; some college preferred
• Must be legally authorized to work in the United States
• Previous traffic control or backup experience preferred
• Logistics, warehouse, or other distribution experience preferred
• Associate must be a team player that leads by example
• Associate must be open to new process improvements/changes while maintaining a positive attitude
• Must not be in any attendance steps while applying or while holding a Traffic Control position. Any attendance steps incurred while holding this position will be reviewed by management to determine if reassignment is necessary
• Must not be in any disciplinary steps while applying for this position.  Any disciplinary steps beyond a documented coaching, while holding the position will be reviewed by management to determine if reassignment is necessary