Maintenance Admin

Position Description

Position Title:                          Maintenance Admin

Division/Location/Product:   Winchester, VA.

Job Code:                                 OPSMFIO151

Reports To:                              Maintenance Manager      

Department Name/Number: Maintenance / 1665204529

Manager Approval:                Maintenance Manager     

Next Level Approval:              Sr. Manager Operations    

Updated:                                  March 25, 2026

Shift: M-F

Support Rubbermaid Commercial Products by performing secondary purchasing parts for assets and general supplies at best cost, coordinate the repair of asset parts and tools at best cost, maintain inventory levels to reduce machine downtime; proactively seek cost savings. This position is the primary inventory management administration for the Maintenance department and will proactively execute processes within the inventory process.

Job Responsibilities:

1. Primary function:
1. Perform parts inventory management:

1. 1. 1. Parts receiving, confirm parts ordered have been received in the Supplier Relationship Management tool.
      2. Part stocking.
      3. Cycle count inventory on a preplanned rotation.
      4. Parts kitting/ Prep for WO’s.
      5. Parts labeling/ RFID Tagging.
      6. Rotable/repairable parts management.
      7. Inventory area cleaning and housekeeping.

2. Secondary function:
1. Request, analyze and document quotations, negotiate pricing and terms with suppliers.
2. Secure quotes from specific asset OEM, Preferred, and Approved Suppliers.
3. Document quotes in Micromain and discern supplier priority according to part cost, delivery, and shipping; revise as supplier costs increase/decrease
4. Initiate purchase orders and amendments for parts, services and/or special tools.
5. Create new part numbers and part descriptions in Micromain.
6. Initiate the repair process, including request for “Return Material Authorizations (RMA)”.
7. Create Miscellaneous Shipping Orders and Fedex labels to prepare parts to be shipped.
8. Maintain all original Requests for Purchase and packing slip materials in a packet.
9. Assist in creating detailed Standard Operating Procedures of Tool Crib Processes and Work Instructions.
10. Additional duties may include Maintenance Coordination within the Work Order Systems.

Competencies:

• Teamwork and Collaboration, Accountability and Responsibility
• Sense of Urgency, Time Management, Highly Organized and High Energy
• Accuracy, Attention to Detail, and Communication Skills (oral and written)
• Problem Solver and Solutions Based

Other Qualifications:

• Proven commitment to safety and housekeeping
• Intermediate computer skills, including Microsoft Office, Micromain Inventory System, SRM, Intranet and Internet Searches for potential new suppliers and obsolete part purchase solutions
• Daily lifting of up to 50lbs.
• Typing speed of 30 WPM
• Minimum of one-year experience working in a manufacturing environment and purchasing function

***Other duties may be assigned as needed to fulfill the needs of this role and for the business.