Maintenance Planner
Winchester, Virginia, US
Position Description
Position Title: Maintenance Planner
Division/Location/Product: Winchester, VA.
Job Code: OPSMFIO151
Reports To: Maintenance Supervisor
Department Name/Number: Maintenance / 1665204529
Manager Approval: Maintenance Manager
Next Level Approval: Sr. Manager Operations
Updated: February 13, 2026
Shift: M-F
The role of the Maintenance Planner is to improve work force productivity and work quality by anticipating and eliminating potential delays through planning and coordination of labor, parts and material, and equipment access. This position will primarily utilize the Micromain CMMS system to manage all equipment and tooling work orders for planned and unplanned maintenance and ensure adherence to the overall Phased Maintenance Deployment and PEAK workflow processes. Additional responsibilities include managing databases for metrics, personnel, training, standard operating procedures and improvement methodologies for the technical department.
Job Responsibilities:
- Generate, issue, track, and close work orders in the Micromain CMMS system
- Ensure all work recorded on the Daily Maintenance Sheets are accurately entered into CMMS system
- Ensure all planned & unplanned Work Order labor is correlated to the correct asset in the CMMS system
- Establishes PM’s based on OEM recommendation and equipment history
- Obtains quotes and orders non-stock materials for planned work and assists with obtaining materials for breakdowns
- Collaborate with the maintenance supervisor, leads and technicians on a daily basis
- Run the CMMS task scheduler to generate new PM Work Orders
- Trains others on MicroMain
- Work with the maintenance team to create and manage the PM calendar
- Maintain and track the asset management system by creating new assets and de-activating old assets
- Ensure all new assets setup with PM schedules
- Understand how to generate RFQ requisitions for purchase orders when required
- Schedules contractor(s) for equipment repairs/rebuild work
- Reviews work order requests and visits job sites to determine job feasibility & requirements
- Maintain any/all critical machine data and specifications
- Run reports and track KPIs as required
- Performs other duties as required
Preferred Characteristics and Requirements:
- Previous experience managing work orders in a CMMS is highly desirable
- Basic understanding of equipment maintenance plans and schedules for emergency, preventative,
predictive, routine and warranty activity
- Excellent communication skills to support office and factory associates
- Good presentation skills to effectively communicate ideas
- Must be fluent in reading, writing and speaking English.
- MS Office skills including Excel, Word, PowerPoint, Access databases
- Basic understanding of financial measurements
- Able to work with minimum supervision in a team environment
- High energy, self-motivated, enthusiastic, well organized and detail oriented
- Ability to build and maintain positive working relationships with all departments
- Capable of professionally dealing with changing priorities and requirements.
- Ability to maintain accurate data and records
- Strong multi-tasking competency
- Able to work in a fast-paced manufacturing environment
- Ability to perform under pressure to meet schedule compliance and deadlines
- Ability to read and interpret work orders, operating manuals and maintenance instructions.
Work Environment:
Must work effectively in a fast-paced team environment with constant interruptions. Must clearly communicate business goals so associates understand how they contribute to the organization’s success. Extensive short-term planning based on established and changing priorities. Involves ongoing problem solving. The incumbent will become a SME (subject matter expert) on the CMMS system and become system administrator.
Some irregular hours may be required.